Conference Volunteer Form

We need you! On-site conference volunteers are needed for a variety of tasks. Most shifts are two hours. Use this form to sign up to volunteer. You will be contacted around November 1st about your assignment. Thank you!

Name:

Email:

Phone:

Second phone:

If you want to be scheduled with a friend, please complete the information with your friend's name and email

Friend's first name

Friend's last name

Friend's email address:

Please select those areas in which you are interested in volunteering on site at the conference.

AV: Assist with AV equipment at presentations and contact the AV Coordinator if a higher level of help is required. (Needed Thursday, Friday & Saturday)

Cyber Cafe Host: Greet Cyber Cafe users, communicate with AV staff on any technical issues; offer basic orientation and assistance to users as needed. (Needed Friday and Saturday.)

Exhibits: Watch booths so exhibitors can take a break, assist exhibitors as needed during the conference and set-up (Needed Thursday, Friday, Saturday)

Preconference Liaisons: Help program presenters and conference attendees find their way around the conference center, use walkie talkies to communicate with AV staff and planning office; introduce and assist the speaker with handouts; make necessary announcements; call for A/V equipment assistance as needed; hand out and collect evaluation forms from attendees. (Needed Thursday)

Program Liaisons: Guide presenters and conference attendees to the correct amenities; use walkie talkies to communicate with AV staff and planning office; assist speakers and attendees with handouts; call for A/V equipment assistance as needed; monitor activity in corridor outside workshop room; collect evaluation forms. (Needed Friday & Saturday)

Registration: Staff the registration desk to distribute name badges, event tickets, and conference bags to attendees, vendors, and presenters, and direct them to the materials area (Needed Thursday, Friday & Saturday)

Ticket Assistants: Take tickets at ticketed/keynote events and refer un-ticketed attendees to the ticket sales booth (Needed Friday & Saturday)

I'm easy! Use me where you have the greatest need.

What day(s) are you interested in helping? (Check all that apply.)

Thursday

Friday

Saturday

Do you prefer to help in the morning or afternoon?

Morning -- I'm an early bird!

Afternoon -- I can't even think until most people have lunch

Does not matter

How many shifts would you like to work?

One 2-hour shift

Two 2-hour shifts

Three 2-hour shifts

As many 2-hour shifts as possible

Do you have any physical limitations or special needs that we should know about?

Yes, please contact me to discuss my needs

No

Past CAL Experience, if any (please list committee name and/or function):

Do you have any special times during the conference when you know you cannot volunteer? If so, please tell us when you are not available.

Employer: (If not employed, enter "none")

Employer mailing address: (If not employed, enter "none")

Supervisor's Name: (If not employed, state "none")

We depend on your commitment to participate. Your presence and prompt arrival for your scheduled shifts are absolutely necessary. VERY IMPORTANT: If your schedule must change, or if you have an emergency, please contact us immediately by phoning the hotel at 303/779-1100 and ask for the CAL Conference Office in the Spruce Room!

You must check in at the Registration Headquarters at the beginning of each shift you work.

Committee assignments are made on a first come, first served basis, so please send in your application early. You will be notified of your assignment one week before the conference.

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