Google Drive integration

What is Google Drive integration?

Google Drive integration allows files uploaded to your form to be sent to a Google Drive account.

In order to use this integration, you must have a Formsite account at the Pro 1 or higher service level and an active Google account. Use the instructions below to integrate your form with your Google Drive account.

Formsite's Google Drive settings

We recommend creating a separate Google account specifically for use with Formsite, if possible. This account can then be used in Formsite to setup Google Drive integration.

Your form's Google Drive settings are controlled on your form's "Form Settings->Integrations->Google Drive" page.

Setup Google Drive integration by following these steps once you have your Google account.

  • 1.

    Log into your Formsite account and go to the "Form Settings->Integrations->Google Drive" page for your form.

  • 2.

    Click the "Get Authorization" button to retrieve an authentication token from Google. You will be asked to log into your Google account if you are not already, and then click the "Allow" button to return to Formsite with the new token.

  • 3.

    Optionally enter the name of a folder to store your files in. If the folder does not already exist, it will be created.

  • 4.

    Save the page.

  • Collecting Google Drive results

    Once Google Drive integration has been completed, your form is ready to accept results. When a visitor completes a submission to your form, any uploaded files will be sent to Google Drive. If there is an existing file in Google Drive with the same name as a new file, it will still store the file. Note that Google Drive allows multiple files and multiple folders to share the same name.

    NOTE: The integration can only send new files to your Google Drive, it cannot access, update, or delete existing files.

    Tips and troubleshooting

    If for some reason a result was not submitted to Google Drive, or the integration was not set up yet when the result was collected, you can resubmit it to Google Drive by simply editing and saving the result on the "Results->Results Table" page.

    If you delete the folder you are sending files to, Google Drive will first move it to the Trash. Be sure to permanently delete the folder (empty the Trash) or it will continue to receive files in the Trash.

    Sending large files to Google Drive can take a long time. Sending more than 50 MB of files can sometimes cause the submission to "time out"; that is, the submission exceeds your browser's wait time and it gives up waiting for a response.

    Google has a limit of 50 authorization tokens per Google account per app. If you integrate your Google account with more than 50 Formsite forms and exceed this limit, Google may start revoking older tokens causing the integrations for those forms to fail. If you need to integrate with more than 50 forms, you can work around this by copying the value of the "Token" setting from a working form into an older form so they share the same token and reduce the total number of tokens you are using. Google also suggests using multiple Google accounts to decrease the number of integrations in a single account.

    If your Google Drive account becomes full or exceeds its rate limit, the integration will fail.

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