We covered this topic a few years ago and it deserves an update due to changes in both systems. For form owners who want to send reminder emails to form visitors or an email list, this shows one way to do that. This technique requires a Formsite account at the Pro 1 or higher service level and a Mailchimp account.
The Description Text item lets form owners add formatting content to their forms. This content is text content, images, and sometimes custom code. As with the Custom Code item, the Description Text content does not collect answers so they appear as formatting items, not input items. Considering that they are not input items, they do not appear in the results but only on the form itself.
Examples of content added with the Description Text item:
Form owners sometimes request help to limit their visitors to one result per person. Formsite has a few ways to prevent duplicate results to keep their Results Tables tidy. These built-in functions help to prevent cheating, block spammers, and other useful tasks, too.
Some places to prevent duplicate entries include:
- Tests or quizzes to prevent repeating
- Surveys to avoid skewing results
- Auctions to prevent artificially inflating the bids
- Orders to prevent accidental or intentional duplicates
- Registrations to prevent double-booking
Prevent Duplicate Results
The most effective way to prevent duplicates is to choose a required item and set its Unique setting. The Unique setting looks through every result in the Results Table for the same value, then returns an error message if it’s already there.
Using the Unique setting with the Email Address item works the best, though other items work as well. Applying the setting on the visitor’s ‘last name’ item would prevent more than one result for the entire family, for example.
Take care, however, in case there are more than one family with the same last name. Other items that can be unique would include neighborhoods, picking teams, auction amounts, etc.
The Prevent Multiple Submissions Setting
The Form Settings -> General -> Security page contains a setting to Prevent Multiple Submissions Per User. This setting works differently than the Unique setting in that it helps to prevent accidental duplicate submissions.
Enabling this setting sets a cookie on the visitor’s browser and prevents the same form from submitting from that specific browser. Using a different browser or clearing the browser’s cookies allows the visitor to easily work around that setting. Since the Unique setting works entirely in the background, we recommend using that instead.
Save & Return
Another way to prevent duplicates is to use the Save & Return feature. That lets form visitors create accounts on the form to complete the form over multiple visits. If the visitor doesn’t remember if they’ve submitted the form, logging in will show any previous results.
Formsite form owners can add tracking to their forms from any service they prefer. Many choose Google Analytics for its speed, reliability, and integration with Google Ads. For forms already set up with Google Analytics and for new implementations, Google Analytics 4 (GA4) is the newest way to go.
For forms already using Google Analytics, you still need to change to GA4. This is a service change by Google and the old Analytics has a scheduled date to stop working:
Formsite online forms give form owners professional forms for collecting answers. The submitted answers get saved securely in the form’s Results Table as a new row for each new submission. The need to search results for specific names or other data led to development of a few specialized tools.
Account owners can search results in many ways including visually scanning the Results Table or using the Results Filters. The way you choose depends on the number of results, if they’re in the same form, and more.
As part of Formsite’s continuous improvement, the latest interface design now appears in all accounts. In addition to a style update, some areas with lists of settings are enhanced with the new List Navigation. The new List navigation style brings a more intuitive and simplified organization for lists of settings. Several pages in Formsite accounts have ways to create multiple settings and display as a list:
Custom Code items let form owners add code to do special things on their forms. Examples include embedding videos, adding HTML or CSS, and collecting values from scripts. A common question is how to save the output of the Custom Code values in the form’s Results Table.
Custom Code items place their code on the form but do not have a built-in input field, like other form items. Short Answer items, for example, have an input field where visitors enter their text, then that text saves in the result. Since Custom Code items only display their contents, there’s nothing that can collect a value.
Online forms that collect orders and payments need clear logic and designs. Formsite’s online form builder gives form owners easy tools for calculating orders. Order forms let visitors choose quantities and options, then raise or lower the total amount when needed. Order form discounts and additions let form owners include tax, automate coupons, and more.
Online forms use input fields to collect visitor answers. Each form item uses either a text box or multi-select method to collect the answers. The questions display in the items’ label on the form and column headers in the Results Table. Formsite’s Results Labels let you customize those questions and column headers for more useful results.
Form results appear in the form’s Results Table as rows representing each separate submission. Every input item in the form has its own column and the items’ label is the column header. Sometimes the item’s question has text that makes it harder to use in the Results Table, or even no text.
Website owners use online forms for many purposes including registrations, orders and payments, and contact forms. One feature shared by virtually all forms is the need to send email after submitting the form. Formsite makes it fast and easy for site owners to add a website email form.